Kretopia · Quickstart

Join an invited project

Find your project, understand your role and take part in the work.

Start the project guest guide6 steps · read at your own pace

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Your guide, Kreto

I’m Kreto. I’ll help you follow the project guest route.

Illustrated preview. These guides show the intended experience; some features may not yet be available. They do not connect to your account.

Before you start

Use your project invitation to find the right workspace, tools and review responsibilities.

Have an invitation that identifies the project and who invited you.
Use the account the invitation is intended for. A name entered for a call does not grant project access.
To approve delivery, you must be the assigned client reviewer for that work. An invitation alone does not assign this role.

Start with step 1 Calls and recording If you get stuck

STEP 01 / 06

Check your invitation

Where: The invitation for the named project.

Who: You, using the account the invitation is intended for.

Check who invited you, the company, project and role where shown. Continue using the invitation instructions when the details match the work you expect.

What to look for

Confirmation identifies the project you can access and your role. A copied link or saved profile does not confirm project access.

If this result is missing

If the details are wrong or missing, ask the inviter to clarify. Follow the stated recovery for an expired, removed or already-used invitation.

Previous Next step

STEP 02 / 06

Find your invited project

Where: Invited projects in the workspace picker, when available.

Who: You, in the invited project.

Choose the row for your project and check the role shown. Check the project name again before sending work or making a decision.

What to look for

The invitation gives you access to this project only. It does not give company membership, a paid seat, billing access or permission to approve everything.

Illustrated example

Alex Morgan · PersonalWorkspace

Choose your workspace

Your personal Passport stays yours.

Personal

Personal
Creative Passport · Alex MorganCurrent workspace

Companies

Harbour House
Owner · Company workChoose →

Invited projects

Editorial session
North Studio · Project guestOpen project →

Create companyJoin company

Illustrated example · fictional people and project. The controls in this image are examples, not account actions.

Kreto’s tip

Keep the project name in view when switching between workspaces.

If this result is missing

If the project is missing or access is denied, ask the inviter or project owner to check your access. Do not use an unrelated company to continue the same work.

Previous Next step

STEP 03 / 06

Get to know the Studio

Where: The shared Studio for your project.

Who: You, with the access assigned for this project.

Check the project name and your role. Use the files, tasks, conversations and other tools available to you. If you can view the agreed terms, read them separately from the working brief.

What to look for

The Studio is a shared project workspace, with different permissions for different people. Entering it does not accept terms or open private financial details, evidence or company settings.

If this result is missing

If you need a tool or record that is unavailable, ask the project owner to check that specific access.

Previous Next step

STEP 04 / 06

Comment or review in your assigned role

Where: The item or submitted delivery you can access.

Who: You can comment where permitted. Only the assigned client reviewer makes the client review decision.

Before approving or requesting changes, check the submitted item, version, agreed scope and named reviewer. Make that decision only if you are the assigned reviewer and still have permission.

What to look for

Comments provide feedback. Approval or Request changes applies to the submitted version shown. Changed files need another review.

Illustrated example

Acting for Harbour House
Launch filmAlex Morgan · Client reviewer

BriefTasksFilesApprovalsTeamMore

Delivery review

Review the submitted revision

Launch film · submitted revision B

launch-film-review.mp4

Submitted by Maya Chen · Reviewer: Alex Morgan acting for Harbour House

Decision applies to this submitted file set and the agreed scope shown here.

Open submitted files View agreed scope

Review note

The final card needs the updated date. Please send a new revision.

This note remains private to the permitted project audience.

CancelRequest changesApprove this revision

Previous revision A

Changes requested · Alex Morgan · recorded decision and note

History entries appear only when actually stored and allowed to be read.

Illustrated example · fictional people and project. The controls in this image are examples, not account actions.

If this result is missing

If someone else is the reviewer, contribute within your role. If the version or your access has changed, check it before continuing.

Previous Next step

STEP 05 / 06

Recover when an invitation or access changes

Where: The invited project or the recovery message shown.

Who: You, using the access you still have.

Read the message to understand whether the invitation expired, access ended, the workspace changed or an action is still unconfirmed. Keep any allowed draft with its original project and check the result before trying again.

What to look for

When access is removed, protected content and actions are no longer available. A project draft does not move into another project or your personal workspace.

Kreto’s tip

Ask the inviter about invitation details; ask the project owner about project access.

If this result is missing

For an expired invitation, ask the inviter for a valid replacement. For removed access, ask the project owner to review it. A replacement invitation does not automatically restore approval permission.

Previous Next step

STEP 06 / 06

Choose how you join a call

Where: The call invitation and join screen for your work.

Who: You choose your recording and transcript/AI permissions. Stopping a recording may require a separate role.

Check the call details and make your own separate recording and transcript/AI choices. Read the shared call help before joining capture or leaving while a recording is active.

What to look for

Each person chooses separately for each capture purpose. New arrivals stay outside capture until safely admitted. A call display name does not grant company access.

Illustrated example

Your call choices · Maya Chen

Choose before your content is captured

Launch film review · Harbour House

Record my audio, video and shared screenOff

Use my captured content for transcript and AI recapOff

Only the current authorised call audience can read the call record. Project content also needs current project access. These choices do not publish your content.

Save my choicesBack

Host status · Alex Morgan

Recording Off · AI Off

Alex: choices acknowledged. Maya: no answer.

Recording cannot start. Each person must choose for themselves.

Illustrated example · fictional people and project. The controls in this image are examples, not account actions.

Kreto’s tip

If recording is active when you leave, read the reminder before choosing what to do.

If this result is missing

The recording reminder defaults to Stay. If you are allowed to stop recording, wait for its stop confirmation. Leaving your call alone does not confirm that the recording stopped or was saved.

Previous Guide recap

If you get stuck

The invitation or account does not match

Pause before accepting or sending. Check the account, inviter and project details, then follow the invitation’s recovery instructions or ask the inviter to clarify. A profile mode or email domain does not grant missing access.

You can comment but cannot approve

Check who is named as reviewer. Your invitation alone does not make you the client reviewer. If a different person should review, the company owner must assign them; an informal request or comment does not change that assignment.

Your access ended while a project was open

Do not submit a protected action from an old screen or move its draft elsewhere. Return to work you can access and ask the project owner to check your permissions. Earlier decisions remain linked to the people who made them; they do not restore current access.

More help with workspaces, versions and calls

Keep this guide close

One step at a time

You have reached the end of the guest guide. In Kretopia, check your project, role and each confirmed result before continuing.

Marking a step as read only updates this guide. In Kretopia, check each action’s confirmation before moving on.

Words used in this guide

Project Guest: Someone invited to a particular project, with the access and actions assigned for that work.
Assigned client reviewer: The person chosen to approve delivery or request changes for the project.
Company membership: A role in a company, separate from a project invitation or public profile mode.
Seat: An allowance in a plan. It does not automatically grant approval, publication or project permissions.
Leave call: Exit your own call session. This does not by itself stop the recording, save its media or end the shared call.

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